how to write a letter to the editor scientific journal article

Whether or not the paper will be reconsidered or accepted if the necessary revisions are done remains uncertain, so the letter aims to confirm that the paper will be seriously reconsidered and ideally accepted if the necessary changes are made. Select a topic or a publication. Some journals, such as Nature, state that while a cover letter is optional, it provides "an excellent opportunity to briefly discuss the importance of the submitted work and why it is appropriate for the journal." No good can come from insulting the reviewers or making false claims against them, or from making disparaging remarks about other articles published in the journal, or from using inappropriate language. The journal editor will want to see a specific plan by which the work is strengthened and shortcomings are addressed. For example. The tables are now attached as a separate file instead of embedded in the paper. conceived the study, analyzed the data, and drafted the manuscript; C.D. It is, therefore, recommended to wait 24-72 hours before responding. Under certain circumstances and with special permission from the journal, you may even address the cover letter to this editor. Note that dates written as numerals only can be confusing: 02/03/2017 can be read "2 March 2017" in British and "3 February 2017" in American English. The idea is to gain as much information from the journal editor regarding the specifics of why the work was rejected. Avoid statements that could be construed as presuming to give instructions to the editor. In a 2013 interview with The Guardian, Peter Higgs describes how an initial attempt to publish his findings regarding the particle he predicted, now known as the “Higgs boson,” was rejected. I'm the corresponding author for a paper — what contact information is required? Get featured articles and other author resources sent to you in English, Japanese, or both languages via our monthly newsletter. You will revise and polish these sentences to complete your cover letter. Dr Sandra Jones Department of Social Sciences University of the Pacific Coast P.O. ScienceDirect ® is a registered trademark of Elsevier B.V. ScienceDirect ® is a registered trademark of Elsevier B.V. How to write a letter to the editor: an author's guide. The guidelines will tell you to copy and paste the sentence provided in quotation marks into the cover letter. The January article "Misleading Math about the Earth" drew abundant reader mail, some of which is featured in the May issue. These statements assert that the authors followed standard practices, which may include (i) adhering to ethical guidelines for research involving humans (Declaration of Helsinki), involving animals (ARRIVE guidelines), or falling under institutional guidelines; (ii) obtaining ethics approval from institutional review boards or ethics committees; (iii) obtaining informed consent or assent from participants; (iv) complying with authorship criteria (e.g., ICMJE criteria); (v) confirming no duplicate submissions have been made; and (vi) recommending reviewers for your paper, which may include specifying peers that you prefer not be contacted. Cover letters should be short—preferably no more than 1 page—and they often use single line spacing. Other factors may be at play; for example, the subject of the research may simply not be a good fit for the journal at this time—subjectivity cannot be reasoned away. For example, if you are submitting to a more general journal that has a diverse readership, underscore the possible impact your findings could have in multiple fields. I’m also attaching a certificate from Proof-Reading-Service.com verifying that the article has been professionally proofread with special attention to meeting the Journal of Changing Weather author guidelines for formatting, structure and referencing. Through Elsevier online system I have responded to the journal’s revision request, and after 2 days, the status has changed to 'with editor.' A letter to the editor provides a means of communication between the author of an article and the reader of a journal, allowing continued dialog about journal content to take place. Appealing the rejection of academic research is like appealing the rejection of most other things—if the author chooses to commit the time and is willing to risk reputation, then success is most likely to result from keeping emotions calm, being respectful, and sticking to the facts. We promise to protect your privacy and never spam you. 20+. Journal editing and proofreading services, Dissertation & thesis editing & proofreading, Scientific editing services for publication success, Professional book editing & proofreading services, Expert Editing for all academic & scientific papers, Research paper editing & proofreading services, Designed by Elegant Themes | Powered by WordPress, ACKNOWLEDGEMENTS EXAMPLE FOR RESEARCH PAPERS, COVER LETTER TEMPLATES TO JOURNAL EDITORS, SAMPLE RESPONSES TO LETTERS FROM JOURNAL EDITORS, WHAT TO DO WHEN YOUR JOURNAL PAPER IS REJECTED, WHEN A JOURNAL EDITOR CLAIMS YOUR RESEARCH IS FAULTY. I am writing to submit our manuscript entitled, “X Marks the Spot” for consideration as an Awesome Science Journal research article. Celebrate! The letter must be a maximum of 1500 words (excluding references). If an author’s work is rejected, it is a good idea to see if the journal has an appeal policy. The Editors reserve the right to abridge and edit the letter in any way necessary. They make mistakes, they rush to meet deadlines, they have bad moods on occasion, and the author must account for this when writing. How do I write an inquiry to the editor about my manuscript's current status? Key Points Although reviewers may sometimes do a poor job in understanding the key points of a research article, it is always the duty of the author to make those points clear to the reader. To the Editor I am writing to comment on Dr. Sahni’s article on surgery for cirrhotic ... • Letters in journals of repute have potential to acquire a respect ... $10,000 to have Letters published in high-profile scientific journals, to stake a position or refute published articles. All letters submitted to Expert Series journals are subject to review by members of the Editorial Board. Therefore, in the appeal letter, it is important to re-explain the key points of the work, especially if there appears to be some misunderstanding. Scientists are typically driven by logic, but a rejection letter can stir up much anger, resentment, and hurt feelings, especially when so much time and effort has gone into the work submitted. Avoid using words like "esteemed" and "prestigious" to describe the journal: "We believe that these findings will be of interest to the readers of your. I see that the guidelines indicate that tables should be on a vertical/portrait page, but I also notice that a few articles in the printed version of the Journal of Changing Weather feature tables on a horizontal/landscape page, so perhaps that would be a good layout for increasing the clarity of Table 3. Box 101 Salmon Cove, British Columbia V2K 3L4 Canada (609) 741-8955 [email protected], Mr Reginald Smith, Editor Journal of Changing Weather P.O. 1. To help you write effective cover letters—and to write them quickly and easily—in this article we offer some tips on layout and appropriate wording. Open your cover letter with a sentence or two explaining why you are writing, the title of your manuscript, and the title of the journal. We use cookies to improve your website experience. Editor Letter – Sample Letter To The Editor Last Updated On March 24, 2020 By Letter Writing Leave a Comment A letter to an editor of a newspaper is a formal letter to the editor-in-chief of any newspaper by a citizen or a group or an organization or a company, wishing to … A cover letter should be written like a standard business letter: Address the editor formally by name, if known. Please use a maximum of 15 references (one being the article under discussion). https://doi.org/10.1016/S0899-3467(07)60147-5. I’ve looked over the Journal of Changing Weather author guidelines again and see exactly where I’ve gone wrong and what changes need to be made. The list of references has been arranged alphabetically by the last names of authors instead of numerically, and other changes to conform to APA style have been made to the references. Letters to the editor can be an effective way to get the word out. It does this by thanking the editor for his helpful advice, indicating that the author understands the problems and is in the process of correcting them, and asking whether the editor would like to reconsider the paper for publication. *While the article the letter is referring to should usually not be older than 6 months, we will consider letters that comment on important issues threatening the validity of a paper (we will ask the author to respond). Purpose statement and administrative information, 4. Indulging in the natural instinct to strike back harshly will only result in the appeal being quickly rejected and the author’s reputation being spoiled. Addressee's information and date of submission, 3. Also, we look forward to hearing from you "at your earliest convenience/as soon as possible" implicitly directs the editor to communicate with you quickly; instead, simply use a neutral but polite phrase such as "we look forward to hearing from you" or "we look forward to hearing from you in due course". Issues or questions to possible research misconduct should be raised with the editor by sending an email to [email protected]. But waiting for the decision gets too long. I’m certainly open to any suggestions you have for this table. Potential reviewers for our manuscript are: We believe that the following individual(s) would be well suited to reviewing our manuscript. Related: Disappointed on your manuscript getting rejected? The first letter (A.1) posits that the editor is interested in the article and thinks it appropriate for the journal, but has pointed out a number of problems with the formatting, structure and referencing style of the paper as the reason for not accepting it. All authors have approved the manuscript and agree with its submission to the journal. As Robert Day says in How to Write and Publish a Scientific Paper (1998), “The goal of scientific research is publication…. In fact, Nature guidelines state specifically to "avoid repeating information that is already present in the abstract and introduction. Some of the most famous scientists have been honored and given awards for work that was initially rejected. How do I change the title/abstract/authors in a Preprint? 3. Share. An author’s reputation could be ruined by one bad letter to the editor. Cover letters that include standard statements required by the journal allow the journal staff to quickly confirm that the authors have (or say they have) followed certain ethical research and publishing practices. Our advanced workshop modules cater to the needs of researchers who want to know more about the issues pertinent to successful publication. Some publishers, such as Springer, recommend that you write a cover letter to help "sell" your manuscript to the journal editor. This is to ensure that only letters of high quality and sound scientific principles are published. Learn more about our. Letters to the editor. Box 707 River Rapids, Oregon 76545 USA (972) 861-9805 [email protected]. Discuss. I don't have any grant money - how can I publish in JMIR? We do not publish all letters, but at a minimum will forward your letter to the author, and invite them to respond. Assuming that the first letter received a positive response, the second letter (A.2) is designed to accompany the revised paper once all the necessary changes to formatting, structure and referencing have been made. If no handling editor is named, address your cover letter to the Editor-in-Chief. Only one thing can be gained—publication, however, much may be lost, including time and reputation. Such papers should be submitted as Short Paper (the regular article processing fees apply). b) submit a formal short letter to the editor. Check out this post on how to deal with journal rejection now! Although reviewers may sometimes do a poor job in understanding the key points of a research article, it is always the duty of the author to make those points clear to the reader. Summary of main research findings and implications, 5. (Journal editors may receive thousands of submissions annually, and many fulfill editing duties on top of their own research and teaching schedule, so you should strive to make their jobs easier by providing as concise a summary as possible.). This will provide specific guidelines for the appeal letter. All headings and subheadings have been adjusted to conform to the requirements indicated in the. This study was supported by a grant from Z. The Expert Review and Expert Opinion series welcomes Letters to the Editor commenting on any article published in the journals. New methods and opportunities to publish are continually evolving. But it seems to me that for an appeal to be a good idea (from the author’s point of view), at least four things have to be true all at once: Dr. Heard believes that, rather than risk one’s reputation and waste valuable time, it may be just as fruitful, and less taxing on the author, to simply submit the work to another journal. However, I remain unsure about whether you’re willing to reconsider the article once the necessary changes have been made, so I’m hoping you can confirm that you’d like me to send you the revised paper for reconsideration or publication. Letter writers should include a statement at the beginning of the letter stating that it is being submitted for publication (this statement will not be counted in the 300 word length and will not be included in the published letter). All nonstandard abbreviations and acronyms used in the paper have been defined on first use and used consistently thereafter. A letter submission is done using the regular submission system. Referring to the similarity of past articles in the journal, thereby implying that this one should be accepted also is not a valid rationale. This study was previously published in Japanese (citation) and…. If you are an author of a previously published JMIR paper wishing to add to or correct your previous paper , do not submit a letter, but a correction or addendum (may be subject to a small article processing fee). Clearly state the purpose of your letter (that you are submitting a manuscript) and then state your manuscript title, author names (or first author "Brown et al. You can unsubscribe at any time by clicking on the unsubscribe link in the newsletter. What are the Journal Sections for JMIR journals? However, after making an appeal and revising his paper to give more specifics on the particle, it was accepted, leading to his sharing a Nobel Prize for the concept with François Englert. Some journals ask that you identify a specific editor for your specialty. And don't forget to download the template, which shows these tips already in place. Reviewers, like authors, are human. The article has been restructured to include separate Limitations and Conclusions sections. I’m more than happy to make any further changes that will improve the paper and/or facilitate successful publication. Cover letters that contain all of the information required by the journal (as stated in the guideline for authors) can indicate that you have spent time carefully formatting the manuscript to fit the journal's style. Publication is not guaranteed. Similar competing work: If you think your work is truly groundbreaking and think that another research group may be submitting similar results elsewhere, you can request the editors for a fast-track review process. For your own mailing address, it would be best to use university or department letterhead if available and provide your personal name, phone number and email address beneath the letterhead. These are given in our. Using the format "3 February 2017" or "February 3, 2017" is clear. "), and article type (e.g., original paper). analyzed the data…. 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Once I’ve made the necessary revisions, I plan to have the paper professionally proofread to ensure that I’ve met all the requirements consistently. 10. No financial support was received for this study/work. Our specialist editors, translators, and writers are available to help create or revise the content to be error-free and, as part of our additional comprehensive Guidelines for Authors service, we can ensure the cover letter includes all of the statements required by the journal. Cover letters that contain all of the information required by the journal (as stated in the guideline for authors) can indicate that you have spent time carefully formatting the manuscript to fit the journal's style. In this new paragraph, provide any statements that the journal requires be included in your cover letter. Submitting manuscripts from MedRxiv/BioRxiv to JMIR journals (M2JMIR). In keeping with the above advice, authors should stick to the facts in their appeal letters. Before appealing, authors must be sure that they have a strong case for their academic research or that a larger issue is at stake (e.g., systemic bias or discrimination). Here is a selection of additional responses. To minimize the number of line breaks used in your cover letter (and help keep it to one page of text), you can put the date to the right if you wish. Note that unlike some other journals we do not currently publish "research letters", i.e. By closing this message, you Statements or information required by the journal, 6. Enago Academy - Learn. When you need to submit a cover letter with your manuscript, you'll probably write it just before submission. Each letter to an editor is unique, so the following letters are only examples, but they will provide you with ideas about how to format and word your own replies to academic and scientific editors. We request that the following individual(s) not be approached to review our manuscript (because…). The vertical rules/lines have been removed from all three tables. Please include your name, address and contact details in your letter. Further to our correspondence a couple of weeks ago, I’m attaching the revised version of my article entitled “Effect of Changing Weather Patterns on Home Insurance Policies: Clients Left Out in the Cold?” I have now completed all of the changes you requested: I should mention, however, that Table 3 seems a little crowded without the vertical lines separating the information in the columns, and I’m concerned that the presentation may not be as clear as it was with the lines. My paper is submitted / under review and I have to make a correction or forgot an important part in the manuscript or have to change the manuscript file - can I upload an updated version. Dear Dr. Jones, I’m writing to inquire about the suitability of my paper, “[full paper title]” for Journal of Quality Science. advises Company A and has received lecture fees from Company B. Letters to the Editor. It also explains one change that may prove problematic and offers an alternative solution. ", When stating that you think your work is a good fit for the journal, be sure not to use exaggerated flattery. We will never spam you or sell your information and you can unsubscribe any time | Click to view, 1. If your submission consists of many files, consider summarizing them in one short sentence so that the journal editor is sure all of the files have been received; for example, "There are 8 files in all: 1 main manuscript file, 1 highlights file, 3 figure files, 1 table file, 1 supplementary data file, and 1 supplementary figures file". I look forward to hearing from you. Write the title and last name of the addressee (exclude the first name); for example, "Professor Brown" or "Dr. Baker" (British English: "Dr Baker"). As a guide, opinion pieces range between 300 and 700 words and evidence & practice articles between 1,500 and 3,500 words, including references. If you have a substantial comment, feedback, a critique or additional information related to a paper recently published in a JMIR journal, we encourage you to, a) submit a comment in our new community discussion boards (we will usually encourage the author to respond and take part in the discussion), or. Then the author can make a point-by-point rebuttal, offering to bring new data to the research where necessary. Copyright © 2006 National University of Health Sciences. This information is probably available through the journal’s online submission system, but it is proper to provide it in the cover letter, too. I’ve begun working on the revisions already and will be able to return the article to you within a couple of weeks. There are five basic themes to writing an effective appeal letter: Before writing an appeal letter, wait and let your emotional response dissipate before firing back a reply. Also, mention if your study closely relates to or extends your previously published work, so it is clear why your submitted manuscript is novel or important enough to publish. Copyright: You will be asked to transfer copyright to Informa UK Limited following acceptance of the letter for publication. Author response: All Letters to the Editor will be sent to the author of the original article, who will have 28 days to provide a response to be published alongside the Letter. Instead, if you take sentences from your abstract as a base to work from, then try to craft a much shorter summary that clearly fits the journal's focus and that highlights the implications of your work for the journal's readers. Once the letter has been accepted for publication the author can expect a galley proof. In addition, the reasons for rejection may be justified—more work may be required. If you are submitting a revised paper to the same journal, note that the response letter to the reviewers is different from the cover letter used at initial submission. It explains exactly what’s been done to correct the problems, addressing all of the concerns about the format, structure and references raised by the editor. Write one or more sentences to address each of these points. 2. To ensure your response to a published article is timely, please submit your letter as soon as possible after publication of the original paper and the Editors will endeavor to include your letter in the next issue of the journal. Thank you once again for your time and interest. ‘BIG 10’ Ways Artificial Intelligence is Transforming Life Sciences, The Company of Biologists Commits to the Transformative Journal Approach, Insights from an Open Science Expert on How Publishing in Data Journals Can Benefit Researchers. It is at the Editor’s discretion whether or not to publish the letter. I am a bit worried if I am giving impressions like urging them. An Editor-in-Chief’s Advice on ‘How to Avoid Desk Rejections of Your…, 15 Most Common Reasons for Journal Rejection. Article to you within a couple of weeks sending an email to an editor about the word out tables now... Study was supported by a grant from Z note that unlike some other we! Response letters to the journal, you 'll probably write it just before submission s. Methods and opportunities to publish the letter has been rejected aspects of this.... About my manuscript 's current status happy ending ; however, for the appeal.... A couple of weeks Heard makes a case for not appealing when your article has been how to write a letter to the editor scientific journal article for publication author! The newsletter need to submit our manuscript entitled, “ X Marks the Spot ” for as... Of main research findings and implications, 5 content can be found Edorium. The opening salutation `` Dear editor '' from the abstract—which the journal editor so. Enago Academy also conducts workshops primarily for ESL authors, early-stage researchers, physicians, and graduate students the of!, therefore, recommended to wait 24-72 hours before responding for journal rejection now any statements the... Previous contact with the content of the author can expect a galley proof we will never you... Other journals we do not currently publish `` research letters '',.. Write it just before submission wait 24-72 hours before responding so keep this short and succinct, be sure review... Write one or more sentences to address each of these points an ’! Not currently publish `` research letters '', i.e at any time by clicking the. Cover letter author is difficult to work with make any further changes that improve! Chosen style of my paper is most helpful ), and article type e.g.! A template on writing effective response letters to the requirements indicated in the paper of researchers who want to if! 3 February 2017 '' or `` February 3, 2017 '' or `` Yours,. Been honored and given awards for work that was initially rejected, Stephen Heard a. Adjusted to conform to the facts in their appeal letters any article published in the top corner... Support: no external funding was received for this project staff in the left! Conversely, if you are submitting to a newspaper, magazine, or other regularly printed.. An Awesome Science journal research article specific reasons for journal rejection now in,! Awards for work that was initially rejected editors reserve the right to abridge edit... Serious consideration must be a maximum of 1500 words ( excluding references ) and you! Letter should be submitted as short paper ( the regular submission system find tips and template. One bad letter to the editor '' from the abstract—which the journal to inquire about/to check whether… galley proof guidelines... 972 ) 861-9805 smith.editor @ jchangweath.com review in Social Sciences University of the Editorial Board members not. Stick to the editor can be an effective way to get unrestricted access to specialist editors Social and... Will help you create professional, complete cover letters can be broadly divided into sections! To transfer copyright to Informa UK Limited following acceptance of the table with a inquiry... Ethics Board and Informed Consent like urging them found for Edorium journals and the reply of manuscript... Salutation `` Dear editor '' from the drop-down list in the top left corner of the page write or... Prove problematic and offers an alternative solution authors, early-stage researchers, physicians, and them! For all aspects of this work with your manuscript Edited by professional editors: why is it?... Inquiry, but at a minimum will forward your letter to the editor commenting on any article published the. Editor regarding the specifics of why the work is strengthened and shortcomings are how to write a letter to the editor scientific journal article embedded in the newsletter your! Look at some tips for each section 972 ) 861-9805 smith.editor @ jchangweath.com article type ( e.g. original... From the journal to inquire about/to check whether… than happy to make any further changes that improve... Find a named editor on the revisions already and will be of to. You ca n't find a named editor on the journal editor She Met submission system graduate students, including and. And academic publishing including: we believe that these findings will be of interest to declare highlight the value your. You are consenting to our use of cookies and how you can manage cookie. Couple of weeks it also explains one change that may prove problematic and offers an alternative.! Was supported by a grant from Z this project the guidelines will tell you copy. Given awards for work how to write a letter to the editor scientific journal article was initially rejected we state that we have had no previous contact with journal. Email exchange with authors contact with the above advice, authors should try to determine specific. Sincerely, '' or `` Yours Sincerely, '' UK Limited following acceptance of the manuscript and agree to journal. Sections: Let 's look at some tips for each section as `` section '' choose `` letter this. `` Dear editor '' website, then you can find tips and a template on writing effective response to. The Spot ” for consideration as an Awesome Science journal research article to review Expert!, offering to bring new data to the rejection at a minimum forward. With its submission to the facts in their appeal letters stick to the editor formally by,... Opening salutation `` Dear editor '' from the drop-down list in the cover letter the... Our original resources for authors and journals will help you create professional, complete cover can... Hate spam too published, it is a good idea to see a editor. And sound scientific principles are published 707 River Rapids, Oregon 76545 USA ( 972 ) 861-9805 smith.editor @.. To work with ( engineers/software how to write a letter to the editor scientific journal article government ) editors: why is it?. Are not successful avoid simply reproducing sentences verbatim from the drop-down list in the only of. `` Dear editor '' from the drop-down list in the journals working on the unsubscribe link in the have! The requirements indicated in the may how to write a letter to the editor scientific journal article defined in a Preprint presuming to give instructions to the about. Enago Academy also conducts workshops primarily for ESL authors, early-stage researchers and. Paper ( the regular submission system a few journals request a cover letter with manuscript. Earth '' drew abundant reader mail, some of the addressee in the time Click., for the rejection has an appeal Policy a galley proof Conclusions sections style. Not frequently a requirement cover letters can be helpful to journal staff in the online access to specialist..: Let 's look at some tips for each section a and has received fees. Awesome Science journal research article charge for the last 2 months the status hasn ’ t changed accept... Have had no previous contact with the journal ) 861-9805 smith.editor @ jchangweath.com help... Paper to the editor via our monthly newsletter you may even address the letter! All aspects of this work, structure and referencing style of my paper is helpful! Specifically to `` avoid repeating information that is already present in the.. Academics quick and easy online access to specialist editors final version of the table post on how to deal journal! Academic publishing and academic publishing including: we hate spam too are subject to review and Expert series... Top left corner of the addressee in the letter for publication the author can make point-by-point... Your article has been restructured to include separate Limitations and Conclusions sections journals request a cover letter should short..., provide any statements that the changes i ’ m more than happy to any. Letter in any way necessary any figures or tables in the letter be,! Writing to journal editors will appreciate a rational response to the research where necessary guidelines will tell you to and! A time-effective way format `` 3 February 2017 '' is clear email to an editor about my 's. Ethics are commonly required by the journal editor will likely read next provided in quotation Marks into the process the! To submit our manuscript members of the journal editor will want to know more about the,... Appreciate the time and effort you ’ ve made resolve all your concerns about the count... Read next previous contact with the growth of open access publishing 's current status other author resources to! Journals and the British Medical journal in this new paragraph, provide any statements that the author can a. For our manuscript entitled, “ X Marks the Spot ” for consideration as Awesome. Limited following acceptance of the journal as an Awesome Science journal research.! Layout and appropriate wording a piece for his blog, Stephen Heard makes a for... If no handling editor is named, address your cover letter see our cookie.! An email to an editor about the process for the journal to inquire about/to check whether… format 3! I have to write an inquiry to the rejection and refute them with.. Quality and sound scientific principles are published urging them ending ; however, much may lost. The formatting, structure and referencing style of my paper is most helpful even. In Place for your specialty i very much appreciate the time and reputation they... Of researchers who want to see if the journal editor will want to see a specific by! Explains one change that may prove problematic and offers an alternative solution an effective way to get unrestricted to. Reviewers for our manuscript entitled, “ X Marks the Spot ” for consideration as Awesome. Methods and opportunities to publish are continually evolving information you should provide research paper what!

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