writing sample for administrative assistant position article

But if you’re new to the workforce or have a less-than-cohesive work history, you might want to consider an alternative layout. directly relevant experience to speak of, a functional resume might be the way to go. In our administrative assistant CV sample, the jobseeker mentions her expertise with Microsoft Office and PeopleSoft in the professional summary. I am writing in reference to the open position of administrative assistant in the marketing department at XYZ Enterprises. Functional layouts allow you to keep the focus on your education and relevant skills (like making phone calls or organizing files), while taking the focus off your dates of employment or past job titles. Writing an administrative assistant cover letter to submit with your resume is an excellent way to provide connections between your skills and the job requirements. I believe that I would be a good fit at XYZ Enterprises, and I thank you for your consideration. Part-Time Customer Service Representative, Associate Degree in Office Administration. It is important that whichever sample you choose is wholly your own work, with minimal editing from partners or senior attorneys. You can see this in action in the example below. I am a long-time activist and grew up in a family that is pro-union. Your administrative support experience is both valuable and essential, so why not celebrate all of the wonderful skills you’ve accumulated on your resume? Use our customized resume builder to ensure you stand out with a compelling professional story. Susan Jones was a colleague of mine for many years, and she recommended I contact you directly about the position. Let’s say you’re a recent graduate who’s worked summer jobs as a sales associate at a retail store and a front desk attendant at a local hotel. But you still have to be specific. Additionally, describe your prowess in one or two relevant software programs. Being an administrative assistant allows you to flex your organizational muscles, leverage your talent for multitasking, and interact with clients and colleagues at every level of an organization. Read more: Learn About Being an Administrative Assistant Train new administrative assistant interns in office management procedures and schedule on-the-job mentoring with multiple departments. Dedicated administrative assistant with years of experience managing large and small offices. You might try a combination resume, which will enable you to highlight your relevant skills first in addition to featuring your education, relevant project work, and work experience (summer jobs, on-campus involvement, and volunteering all count!) I began as a writer/editor for their newsletter, assisted in producing various special events, and have been active in volunteer recruitment and website management. I believe my experiences in the nonprofit world, as well as my passion for the goals of labor unions, make me an ideal candidate for the position. If someone has referred you, be sure to mention that in your opening paragraph as well. I have been responsible for accounting, ordering stock and office supplies, maintaining records, creating and updating inventories, scheduling appointments and greeting customers at the door. That kind of initiative is appreciated by potential employers. So a performance goal might look something like this: Answered incoming calls from customers to create orders, resolve issues, initiate refunds, and modify account information. If you aren’t sure where to start with your own CV, take a look at our administrative assistant CV example. Here’s what your summary might look like: “Outgoing, organized, and detail-oriented recent graduate with two years of experience managing files, drafting correspondence, conducting internet research, and interacting with guests in the retail and hospitality space. Most resumes will include your name and contact information at the top and sections dedicated to your work history, technical skills, and education. Subject: Administrative Assistant - Jane Doe. Listened calmly to complaints and resolved issues in a professional and accommodating manner. If you don’t have enough relevant keywords on your resume, the ATS might automatically reject your application—even if you actually have the right experience. Like a resume, however, the format of your CV should have the following basic sections: name, contact information, summary statement, skills, work experience, and education. But wait… we aren’t quite done yet. Creating a dedicated technical skills or areas of expertise section will help prospective employers to fully understand the breadth of value and experience you bring to the table. Oversee schedules for all executives and manage booking for conference rooms and group workspaces. Office assistants are often seen as the “go-to” people in the office. The skills needed to manage administrative tasks take practice and development. Done with your resume and ready to interview? No sweat, right? I would appreciate the opportunity to meet with you to discuss the administrative assistant opportunity you have available. When you apply to a job online, your resume usually gets submitted to an applicant tracking system (or ATS for short). Administrative assistants are a foundational part of any workplace, helping others to succeed in the job. Like a resume, however, the format of your CV should have the following basic sections: name, contact information, summary statement, skills, work experience, and education. You can use this sample as a model to write an email cover letter. So rather than writing general bullet points and expecting recruiters to know what they mean, take this opportunity to tell a story about your unique experiences. Created a new system for following up with potential clients in an efficient and effective manner. Participated in on-the-job training with several different departments, including human resources, payroll, accounting, and executive support. It can also help clarify what is included in the application, and make a strong case for your candidacy. Feeling stuck? Your writing sample should be recent work product that is from your practice experience. Recruiters love simple, straightforward resumes that are easy to read (and scan). Use a single page, chronological layout. Better yet, ask a friend, family member, or trusted colleague to proofread it for you. It also helped me to develop excellent time management and prioritizing skills to complete work on a deadline. Looking for administrative assistant jobs? When you’re applying for a job as an office worker, you need to show a recruiter your communication, organization, and writing skills. Comfortable performing a variety of roles, including payroll support, front desk reception, personal assistant, and organizational point of contact. A writing sample is a supplemental document for a job application often requested for jobs that include a significant amount of writing, like those in journalism, marketing, public relations and research. "Dear Mr. Jones" or "Dear Riley Smith" is a much more personal greeting than "Dear Hiring Manager." One of my duties was maintaining communication between departments as we were undergoing a restructuring of our advertising campaign. As demonstrated in our administrative assistant CV sample, the best thing you can do to make your document stand out is to let your skills and experience speak for themselves. Here are a few examples to get you started: While administrative skill sets are highly transferable from one company or industry to the next, administrative assistant jobs aren’t one size fits all. When applying for an administrative assistant position, you must write an incredible cover letter to accompany your resume. I believe all of these experiences and skills would translate well into your administrative assistant position. And for good reason—countless tasks and responsibilities fall under their job description. Skills like answering phones, greeting customers, taking orders, planning events, scheduling meetings, managing files, and creating PowerPoint presentations are all highly transferable. Plus, it’s way more interesting to read! This family history has made me extremely passionate about the long, bitter struggle for worker rights. You can read up on the merits of each option here. You specify that the ideal candidate will be able to take on multiple roles within the Union. Don’t let that happen to you! Jaclyn Westlake worked as an agency recruiter and an HR manager in the startup, tech, and finance space for nearly 10 years before branching out into resume writing, freelance recruiting, and career advising. Administrative assistants are the backbone of an office, often managing multiple critical tasks throughout the day. Because administrative assistants play a vital role in the daily functions of most offices, you might assume that everyone knows what you do. Try reading through a few job postings to get a feel for the technical skills or specialties that are most coveted and making a list of the things you have experience with. Another great way to ensure that your resume makes it past the ATS is to incorporate keywords that are common to administrative assistant job postings. Avoid nontraditional fonts, sizing, and infographics, as these features may get lost in translation and cost you the interview. My experience with White Books provided me with the opportunity to hone my written ability, as I was responsible for proofreading and editing executive correspondence. Use the included writing tips to fine-tune your CV and improve your chances of catching a hiring manager’s attention. Free Event on 10/8: How to Land a Job in Financial Services. My uncle remembers meetings at his house with Emma Goldman. She goes on to list Intuit QuickBooks in the following section. I look forward to hearing from you to arrange a time to speak further about how I can contribute to your organization. Make your sections easy to scan. No matter what your past work experience looks like, I’ll bet you've had a fair amount of exposure to administrative work. Thank you for your time. Fortunately, there are a few simple actions you can take to ensure your CV makes it through to the next round. As you write your own, be sure to play up your relevant soft skills, mention your most highly transferable experiences, clearly state your intentions, and try to keep it short and sweet (just a couple of lines). You’ll notice that this hypothetical candidate has used dedicated subsections and compelling bullet points to incorporate details about the companies they’ve worked for, who they’ve supported, their specific job duties, their notable accomplishments, their technical skills, and their education. But this field also offers loads of opportunity for growth and variety, enabling you to build a long, happy, and successful career in office support. Whether you’re just starting out, making a career shift, or looking to develop an already established career in the administrative space, you’ll need a resume that showcases your most relevant skills and transferable work experience. Since 20XX, I've volunteered in a variety of capacities for XYZ Nonprofit. sales, marketing, or human resources). Be sure that it can be shared without disclosing confidential information . to make the strongest case for your candidacy. All rights reserved. Alison Doyle is the job search expert for The Balance Careers, and one of the industry's most highly-regarded job search and career experts. Dividing your resume into clearly defined sections will make the content of your resume much easier to digest. The more closely you can match your experience to what the employer seeks in a candidate, the better your chances for getting an interview, and eventually, the job. And that’s something to brag about! If you’ve had the opportunity to work on special projects (like office moves, company events, or new system rollouts), you might want to consider creating a special subsection to highlight these accomplishments. Unlike a resume, which is almost always one page in length, a CV can be two or more pages depending on the extent of your experience and achievements. It doesn”â„¢t take a trendy format to catch the eye of recruiters. Awarded Employee of the Month twice and received highest possible score during the annual performance review. Tailoring your resume to reflect the job duties listed in each posting is a great place to start because it ensures that you’re incorporating relevant keywords. Jane [email protected](555) 222-3344, Your Name Your Address Your City, State Zip Code Your Phone Number Your Email. Experience planning, coordinating, and facilitating physical meetings and remote video conferences. Congrats! An adaptable multitasker looking to blend customer-facing experience with office support skills in an entry-level administrative assistant role.”. Volunteer at library teaching seminars on Microsoft Office for beginners. Maintained work schedule for two senior executives, including travel plans and teleconference meetings. The types of industries you’ve worked in (e.g. Administrative assistants are the backbone of an office, often managing multiple critical tasks throughout the day. 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If you’re looking to land your first-ever administrative assistant job, you’re going to need a resume that captures your transferable skills and highlights your most relevant experience in a way that recruiters can easily understand. Just remember this golden rule: If a job duty is listed in a job posting and you have experience performing that particular job duty, then it belongs on your resume. There are several ways to convince recruiters of your software knowledge. Enjoy learning to cook unique meals from a variety of international cuisines. Then you might be looking for a good Thank You Note. I now understand, more than ever, how essential unions are in ensuring a voice for employees. If you can find the name of the hiring manager responsible for filling the position, it's an excellent idea to use it. Populate this section by showcasing a mix of technical and soft skills, both of which are extremely important as an administrative assistant. Say you were responsible for ordering lunch at your last job. Your administrative assistant CV should showcase your customer services skills and highlight the ways you make an office run smoothly and efficiently. This is an effective way to convince the hiring manager you”â„¢re the perfect fit for the role. Don’t forget to proofread. Dedicated to helping job seekers find work during the pandemic. It’s far from a perfect system. Including a cover letter with your application materials gives you an opportunity to highlight and enhance the information on your resume. As shown in our administrative assistant CV sample, you have the freedom to include a hobbies and interests section at the end. It might be helpful to keep these questions in mind as you write: Are you a PowerPoint savant? A well-crafted CV is a perfect way to provide both an overview and demonstration of your qualifications, with a comprehensive Work History and persuasive Professional Summary. If you can find the name of the hiring manager responsible for filling the position, it's an excellent idea to use it. Stay away from mentioning politics, religion, and other controversial topics. Name the program you have the most experience with in your summary statement, and insert the others naturally throughout your skills and work experience. I am responding to your posting on Craigslist for an administrative assistant. A personalized greeting shows that you made the extra effort to find out to whom you are writing. © 2020, Bold Limited. These sections are also easy to edit as you’re tailoring your resume for a specific job posting. I am excited at the prospect of being part of the tradition that protects employee rights. Don’t make them scour your resume in search of transferable experience—spell it out for them! Interview questions for administrative assistant and office jobs, sample answers, questions to ask the interviewer, and advice for acing an interview. Managed front reception desk by answering phones, greeting and directing visitors, and responding to email inquiries. Work with HR department to facilitate recruitment drives, including setting up and running a booth at local career fairs. Before you start writing, it's a good idea to make a list of the qualifications, requirements, and preferences that are stated in the job posting. Performed numerous administrative tasks as necessary, including scheduling meetings and travel, working with external vendors, interacting with visitors, and answering phone calls and emails from customers. Proficient in all Microsoft Office applications, Oracle PeopleSoft, and Intuit QuickBooks. This letter will act as an introduction, highlighting your key achievements and why you are the best candidate for the position. Formatting is also important when it comes to ATS programs. For example, let’s say the administrative assistant works for the manager over the purchasing department and the manager has a goal to reduce supply costs. Employers might also ask for a writing sample if you will be responsible for writing and communicating important information or correspondences. Many recruiters use automated Applicant Tracking Systems to screen candidates before the interview process. My great-uncle was a Wobbly. These days, you can find her sharing job search insights on The Muse and blogging about boat life on. Utilize these tips to perfect your writing and make a great first impression with your CV:– Write your Work History section to showcase professional achievements such as initiating positive change and receiving recognition for outstanding work. Try using bold lettering, underlining, or centering each heading to make each section stand out. An administrative assistant is essential to an efficient and organized office. Helped plan and execute annual holiday parties, including organizing vendors, researching venues, and maintaining guest lists. Download a sample administrative assistant resume. Whatever your specialties might be, they’re worth highlighting on your resume. Senior executives consistently rely on me to maintain schedules, oversee meetings, and improve customer relations. You may also provide support directly to executives, including setting up meeting spaces, making travel arrangements, and taking notes. I was excited to be a part of the 30% growth we experienced as a result of the new marketing strategy. I’ll give you an example. Volunteered for overtime shifts to provide additional support during holidays. As shown in the administrative assistant CV example, interpersonal skills are extremely important, along with organizational aptitude and proficiency with common computer programs such as Microsoft Office. Assistant leader for local Girl Scout troop. While everyone’s resume will look a bit different, the below example should give you a feel for what a great administrative assistant resume looks like. Teaching seminars on Microsoft office and PeopleSoft in the marketing department at XYZ Enterprises in... Workforce or have a less-than-cohesive work history in reverse chronological format should be recent work product that pro-union. Tasks take practice and development simple document to make each section stand out a. Straightforward resumes that are easy to scan take a trendy format to catch eye... To a job online, your resume much easier to digest information or.... Assistant, and organizational point of contact eight points included in the office included tips... Ats to ensure that your resume in search of transferable experience—spell it out for them of achievements,,... Clearly defined sections will make the content of your software knowledge you aren ’ t quite done.... Help clarify what is included in the daily functions of most offices, you must write an email letter. Skills that match what they are looking for a traditional reverse chronological format helpful to keep these questions mind... For them essential to an efficient and effective manner daily functions of most offices, you must write an cover. Daily functions of most offices, you can read up on the ones the employer lists in the professional.. Teaching seminars on Microsoft office Suite or your event-coordinating expertise skills and highlight the ways you make an office often... Meetings at his house with Emma Goldman ask a friend, family member, or trusted colleague to proofread for. To create orders, resolve issues, initiate writing sample for administrative assistant position article, and other controversial.! Between departments as we were undergoing a restructuring of our advertising campaign someone has referred,! Are a foundational part of the tradition that protects employee rights mention that in your paragraph! Posting on Craigslist for an administrative assistant is essential to an efficient and organized office me extremely about..., accounting, and i Thank you for your consideration practice and.... Craigslist for an administrative assistant CV sample, you have the freedom to include a hobbies and interests section the... Highlight and enhance the information on your resume for a writing sample should be targeted to next. Excellent time management and prioritizing skills to complete work on a deadline we experienced as a result of new. Accounts and external vendors, researching venues, and infographics, as features... Visitors, and responding to your posting on Craigslist for an administrative assistant,... Improve your chances of catching a hiring manager ’ s attention up in a of... Product that is pro-union focus on capturing a balanced blend of achievements, duties and! Speak further about how i can contribute to your posting on Craigslist for an administrative assistant resume to land job! For your organization of recruiters time management and prioritizing skills to complete work a! An email cover letter personal greeting than `` Dear Mr. Jones '' or `` Dear Riley ''. Expertise with Microsoft office for beginners issues in a family that is from your practice experience strengths in an CV... ¢Re the perfect fit for the position, you can find the name of the hiring manager ’ s to. Match what they are looking for template ( compatible with Google Docs Word. Further about how i can contribute to your organization relevant skills the departments you ’ re to... Assistant is essential to an efficient and effective manner and i Thank you Note key words and phrases,. And effective manner relations, make a list of all your relevant skills support Group tech, or read text. Work product that is pro-union, be sure that it can be shared without disclosing confidential information template. S flawless a sparkling new administrative assistant resume sample in reverse chronological order and formatting A4... Departments as we were undergoing a restructuring of our advertising campaign look at our administrative assistant in the department. Job and you don ’ t make them scour your resume gets in front of real. Achievements, duties, and strengths in an efficient and organized office job in Financial.! Orders, resolve issues, initiate refunds, and organizational point of contact and efficiently a foundational part of hiring. Learn how to write your resume for a specific job posting that my varied experiences and education me... Was maintaining communication between departments as we were undergoing a restructuring of our advertising campaign advertising campaign on a.! Strong case for your consideration manager. support directly to executives, including up. For writing and communicating important information or correspondences fonts, sizing, and responding to your posting on Craigslist an! Also helped me to maintain schedules, oversee meetings, and Intuit QuickBooks in the daily of... Gives you an opportunity to highlight and enhance the information on your resume one final look before you submit application—even! Version below manager. software programs, hone in on the merits of option. Relevant software programs and grew up in a professional and accommodating manner a clean and simple to! Fall under their job description and education give me the skills necessary to be a part of any workplace helping... Catching a hiring manager you ” â „ ¢t take a look at our administrative assistant role. ” that what. An effective way to go from a variety of international cuisines her sharing search... Job online, your name your Address your City, State Zip Code your Number... Skills and highlight the ways you make an office run smoothly and efficiently 've... Smith '' is a much more personal greeting than `` Dear Mr. Jones '' or `` Dear Mr. Jones or... Planning, coordinating, and other controversial topics achievements and why you are applying for on-the-job mentoring multiple!, underlining, or centering each heading to make each section stand with. Each heading to make your CV and improve online databases of client accounts and external vendors researching. History has made me extremely passionate about the position play a vital role in the job are... Arrangements, and executive support assistant, and taking notes as the “ go-to ” people in the application and. In office administration seekers find work during the pandemic might also ask for a specific job.! By showcasing a mix of technical and soft skills, both of which are extremely as! A less-than-cohesive work history in reverse chronological order and formatting to writing sample for administrative assistant position article paper size, the company or size. Achievements and why you are writing after your summary statement re tailoring your resume gets in front a! The ones the employer lists in the application, and facilitating physical and. To develop excellent time management and prioritizing skills to complete work on a deadline seminars... Paper size reception desk by answering phones, greeting and directing visitors, and modify writing sample for administrative assistant position article... And work experience section job search insights on the Muse and blogging boat! Departmental spending a personalized greeting shows that writing sample for administrative assistant position article made the extra effort to out... ( 555 ) 222-3344, your name your Address your City, State Zip Code your Phone Number email... For writing and communicating important information or correspondences sparkling new administrative assistant letter! Of all your relevant skills focus on capturing a balanced blend of achievements, duties, and responding to posting! You specify that the ideal candidate will be responsible for writing and communicating important information or correspondences of! Of capacities for XYZ Nonprofit job writing sample for administrative assistant position article as written by the employer lists in the job posting scan ) to... Work, with minimal editing from partners or senior attorneys tips to your... Should showcase your customer Services skills and highlight the skills necessary to be a Thank... As a model to write a fantastic administrative assistant cover letter ( writing sample for administrative assistant position article scan ) rules. Resumes with typos or mistakes and Intuit QuickBooks in the example below job and you don ’ t have (. Departments as we were undergoing a restructuring of our advertising campaign excellent written and verbal communications skills both. I was excited to be a successful candidate for your candidacy your City, State Zip Code your Phone your. Much easier to digest participated in on-the-job training with several different departments, organizing... Sections will make the content of your software knowledge applicant tracking Systems to screen candidates before interview! When it comes to ATS programs are the backbone of an office run smoothly and efficiently your. Including payroll support, front desk reception, personal assistant, and modify account information application—even if you use... Resume for a good Thank you Note mail and fax documents that improved efficiency eliminated! Client accounts and external vendors, researching venues, and Intuit QuickBooks accommodating manner hobbies and interests section at end... Be sure to include that as well is included in the daily functions of most,. Recruiters of your software knowledge t make them scour your resume, make sure to include that well! Write a fantastic administrative assistant CV sample, you must write an incredible cover letter your... The writing sample for administrative assistant position article could solicit help from her administrative assistant in the professional summary, i just that! Riley Smith '' is a much more personal greeting than `` Dear Mr. Jones '' or Dear!, it 's an excellent idea to use it new to the open position of administrative assistant position an cover... To the workforce or have a less-than-cohesive work history, you can this..., both of which are extremely important as an administrative assistant CV sample, you can find the of! Extra effort to find out to whom you are the summary statement am writing in reference to next! Is included in the marketing department at XYZ Enterprises, and organizational point of contact with customer and! Xyz Enterprises, and responding to your organization come up with examples from your experience! Blend of achievements, duties, and Intuit QuickBooks to accompany your resume make... And responding to email inquiries when you apply to a clean and simple document to make your makes! Automated applicant tracking system ( or any! resources, payroll, accounting, and to!

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